Tips for Table Planning

Even for the most laid back of brides, a coherent and organised table plan is a must. Not only does it avoid the stress of everyone rushing around to find a seat, it’s a great way to keep track of your numbers. If you don’t know where to begin in creating your table plan, here’s a few tips that will help you on your way.

Start early

It’s best to starting planning the tables as soon as possible. Organising a wedding can be stressful enough; add last minute seating arrangements into the mix and it’s a total nightmare, regardless of whether you’re having a small wedding or large! Don’t wait for your RSVPs to come in before you start creating your plan, you can always edit last minute people out if need be later. There will almost definitely be changes as the day draws nearer but as long as you have your basic plan, you’ll be able to cope!

Speak to your venue

You need to consider how big your room is in conjunction with the number of guests your inviting. Consider the spacing between the tables and also the size and shape of them. You don’t want to have people bashing elbows and knocking chairs into each other on the big day!

Always double check the venue capacity and plan your seating arrangements accordingly. We tend to find there are often ten people to a table but of course, this can vary enormously!

Table numbers and place cards

Make sure your seating chart is clear and concise and that any place cards are easy to see. To make your table plan extra special, instead of numbering the tables, why not pick something special to you and your partner to name them?  For example, if you both love a particular band, you could name the tables after song names. This adds a touch of uniqueness to the wedding and also avoids the implied hierarchy of numbers!

Consider your guest’s needs

Think about who is attending and may need special access. Do you have any elderly guests who may need to be closer to the door or a guest in a wheelchair? Are their small children attending or a pregnant guest who may need to get to the toilet quickly? Make a list of people who may need special requirements or help when you sit to create your plan to ensure you don’t forget to consider them.

Socialising and Singles

It’s always nice to have the chance to mingle and socialise at weddings, so try to mix your plan up a little bit instead of keeping just families together. However, don’t put people who don’t know each other at all together as this could make them feel awkward, instead combine acquaintances who have similar interests and are around the same age.

Keep partners seated together but do not allocate a table purely for singles! If you really want to play matchmaker, just dot a few solo attendees around the room so it’s not obvious or uncomfortable for anyone.


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